Production coordinator

We're looking for two production coordinators to join the Magic Light Pictures team, one on Pip & Posy (a fixed term contract) and one on our Specials (a permanent role), involve coordinating all aspects of production and post-production.   

The responsibilities include:   

Coordination  

• Collaborate with key production personnel to ensure creative and budgetary goals are met.
• Maintain efficient communication and tracking of approvals and updates across the team. 
• Organise writers workshops, distribute scripts and track their progress. 
• Manage budgets, log expenses, process payments and draft crew contracts and agreements. 
• Assist with development work and attend creative sessions with directors and producers. 
• Coordinate creation of marketing materials, trailers and promotional content. 
• Manage the storage, archiving, and retrieval of film assets.   

Contract and logistics management 

• Organise and track cast and crew contracts, ensuring timely signatures and proper filing. 
• Handle logistics for cast recording sessions, transport, accommodation and studio bookings.   

Broadcast partner liaison   

• Maintain clear and updated episodic note documentation.
• Track feedback and approvals from external partners.

Casting and voice recording 

• Schedule voice recordings, manage scripts, and track safeguarding protocols. 
• Coordinate casting sessions and ensure GDPR compliance.

Studio coordination 

• Track production notes, prop creation and approvals.
• Share materials with consultants and legal clearance teams as needed. 
• Distribute assets to relevant departments and coordinate voice recordings for social media content and liaise with editing studios for standalone song videos.  
• Act as studio liaison, oversee production progress and maintain seamless transitions to post-production. 
• handle production paperwork and maintain accurate records.   

Post-production  

• Coordinate marketing materials and post-production paperwork, funding applications and tax credit audits.
• Manage music briefings, attend key sessions and create cue sheets. 
• Deliver materials to broadcasters and maintain records. 
• Oversee the technical and paper delivery of projects to broadcasters and distribution partners.   

These are exciting and engaging roles, ideal for candidates with some production experience, preferably within a small company environment.

We’re seeking highly organised individuals who can anticipate production needs and communicate effectively with people at all levels. Strong prioritisation skills, the ability to stay calm under pressure and excellent problem-solving abilities are essential for success in this role.